Pre-requisites for a Successful Connection
Before connecting your email account and starting the extraction process, ensure the following requirements are met:
1. Enable IMAP Access
- IMAP must be enabled in your email account settings.
- For example, in Gmail, go to Settings → Forwarding and POP/IMAP → Enable IMAP.
- If IMAP access is disabled, the software will not be able to connect to your account.
2. Verify Login Credentials
- Make sure you enter the correct Email ID, password (or app password), host name, and port number.
- Even a minor error in these details can cause the connection to fail.
Note-* Brevi Software uses your Email ID, password, host name, and port number to establish a secure and authenticated connection with your email server. Once connected, the software safely initiates the backup or migration process.
Supported IMAP Host List
Brevi Software provides quick access to IMAP host addresses for the following popular email services:
- Gmail: imap.gmail.com
- Outlook/Hotmail: imap-mail.outlook.com
- Yahoo! Mail: imap.mail.yahoo.com
- Apple Mail/iCloud: imap.mail.me.com
- Zoho Mail: imap. zoho.in
- Yandex Mail: imap.yandex.com
- AOL Mail: imap.aol.com
- GMX Mail: imap.gmx.com
Common IMAP Server Settings for Popular Email Providers
Below is a detailed list of IMAP server details, including host addresses, port numbers, security settings, and additional App passwords creating process for popular email services. It will be quite helpful for the users to accomplish the task:
| Provider / Service | IMAP Host | Port | Encryption / Security | App Password |
|---|---|---|---|---|
| Gmail (Google Mail) | imap.gmail.com | 993 | SSL/TLS | Requires App Password or OAuth2 |
| Outlook / Hotmail / Live | imap-mail.outlook.com | 993 | SSL/TLS | Works for Outlook.com & Hotmail.com |
| Office 365 / Microsoft 365 (Work/School) | outlook.office365.com | 993 | SSL/TLS | OAuth2 or Modern Auth recommended |
| Yahoo Mail | imap.mail.yahoo.com | 993 | SSL/TLS | App Password required |
| iCloud Mail | imap.mail.me.com | 993 | SSL/TLS | App-specific password needed |
| AOL Mail | imap.aol.com | 993 | SSL/TLS | Requires App Password |
| Zoho Mail | imap.zoho.in | 993 | SSL/TLS | App Password for 2FA users |
| ProtonMail (via Bridge) | 127.0.0.1 | 1143 | STARTTLS | Needs ProtonMail Bridge App |
| GMX Mail | imap.gmx.com | 993 | SSL/TLS | Standard login |
| Mail.com | imap.mail.com | 993 | SSL/TLS | Same as GMX (parent company) |
| Yandex Mail | imap.yandex.com | 993 | SSL/TLS | OAuth or App Password |
| Fastmail | imap.fastmail.com | 993 | SSL/TLS | App password recommended |
| Tutanota (via Bridge) | 127.0.0.1 | 1143 | STARTTLS | Bridge required |
| Mail.ru | imap.mail.ru | 993 | SSL/TLS | Supports OAuth or App Password |
| 1&1 IONOS | imap.ionos.com | 993 | SSL/TLS | Business email service |
| Rackspace Email | secure.emailsrvr.com | 993 | SSL/TLS | Used by many hosted domains |
| Bluehost | mail.yourdomain.com | 993 | SSL/TLS | Replace with the actual domain |
| HostGator | mail.yourdomain.com | 993 | SSL/TLS | Domain-based IMAP |
| GoDaddy (Workspace Email) | imap.secureserver.net | 993 | SSL/TLS | For legacy GoDaddy mail |
| DreamHost | imap.dreamhost.com | 993 | SSL/TLS | Custom domain supported |
| Namecheap Private Email | mail.privateemail.com | 993 | SSL/TLS | Works with hosted domains |
| Zoho EU | imap.zoho.eu | 993 | SSL/TLS | For EU region users |
| Dovecot (Self-Hosted) | mail.yourdomain.com | 993 | SSL/TLS | Common open-source IMAP server |
| Cyrus IMAP (Self-Hosted) | imap.yourdomain.com | 993 | SSL/TLS | Enterprise-level open-source server |
| hMailServer (Windows) | mail.yourdomain.com | 993 | SSL/TLS | Used for internal or on-prem setups |
| Zimbra Mail Server | mail.yourdomain.com | 993 | SSL/TLS | Supports both IMAP & EWS |
| Kerio Connect | imap.yourdomain.com | 993 | SSL/TLS | Used by SMEs for groupware mail |
| Roundcube (Webmail client) | mail.yourdomain.com | 993 | SSL/TLS | Not a server, but a client front-end |
Special Cases: Why Your Login Credentials Fail
The number one reason people fail to connect a third-party email client is security. Modern providers require extra steps beyond a simple username and password.
- IMAP (or POP) Settings: Control how your app receives and views emails.
- SMTP Settings: Control how your app sends emails.
Comprehensive IMAP and SMTP Settings Guide
IMAP (Incoming Mail) lets you access your messages from multiple devices by keeping them synced with the mail server, while SMTP (Outgoing Mail) handles sending your emails. Using the right configuration not only prevents connection errors but also keeps your data safe through SSL or TLS encryption. This table provides the fundamental connection details.
| Email Provider | IMAP Server | IMAP Port | SSL/ TLS | SMTP Server | SMTP Port | SSL/TLS |
|---|---|---|---|---|---|---|
| Gmail | imap.gmail.com | 993 | SSL/TLS | smtp.gmail.com | 465 / 587 | SSL/TLS |
| Outlook.com / Hotmail | outlook.office365.com | 993 | SSL/TLS | smtp.office365.com | 587 | STARTTLS |
| Yahoo Mail | imap.mail.yahoo.com | 993 | SSL/TLS | smtp.mail.yahoo.com | 465 / 587 | SSL/TLS |
| AOL Mail | imap.aol.com | 993 | SSL/TLS | smtp.aol.com | 465 / 587 | SSL/TLS |
| Zoho Mail | imap.zoho.com | 993 | SSL/TLS | smtp.zoho.com | 465 / 587 | SSL/TLS |
| GMX | imap.gmx.com | 993 | SSL/TLS | smtp.gmx.com | 465 / 587 | SSL/TLS |
| Yandex | imap.yandex.com | 993 | SSL/TLS | smtp.yandex.com | 465 / 587 | SSL/TLS |
| iCloud Mail | imap.mail.me.com | 993 | SSL/TLS | smtp.mail.me.com | 587 | STARTTLS |
| ProtonMail | mail.protonmail.com | 993 | SSL/TLS | mail.protonmail.com | 465 / 587 | SSL/TLS |
| FastMail | imap.fastmail.com | 993 | SSL/TLS | smtp.fastmail.com | 465 / 587 | SSL/TLS |
| Tutanota | imap.tutanota.com | 993 | SSL/TLS | smtp.tutanota.com | 465 | SSL/TLS |
| Mail.com | imap.mail.com | 993 | SSL | smtp.mail.com | 465 / 587 | SSL/TLS |
| Rackspace Mail | secure.emailsrvr.com | 993 | SSL | secure.emailsrvr.com | 465 / 587 | SSL/TLS |
| Exchange (Office 365) | outlook.office365.com | 993 | SSL | smtp.office365.com | 587 | STARTTLS |
| Comcast | imap.comcast.net | 993 | SSL | smtp.comcast.net | 587 | SSL/TLS |
| Verizon | imap.verizon.net | 993 | SSL | smtp.verizon.net | 465 / 587 | SSL/TLS |
| Zoho Workplace | imap.zoho.eu | 993 | SSL | smtp.zoho.eu | 465 / 587 | SSL/TLS |
| Fastmail.eu | imap.fastmail.com | 993 | SSL | smtp.fastmail.com | 465 / 587 | SSL/TLS |
| Orange Mail | imap.orange.fr | 993 | SSL | smtp.orange.fr | 465 / 587 | SSL/TLS |
| BT Mail | mail.btinternet.com | 993 | SSL | mail.btinternet.com | 465 / 587 | SSL/TLS |
| Virgin Media | imap.virginmedia.com | 993 | SSL | smtp.virginmedia.com | 465 / 587 | SSL/TLS |
Now, you have a complete guide for IMAP and SMTP email settings that work across different platforms. This guide gives you the details for both receiving (IMAP) and sending (SMTP) emails, along with important security tips and troubleshooting advice. It will help you set up almost any email account on any client without wasting time searching through multiple support pages. Remember this key rule: if your password doesn’t work, check your security settings and use an App Password if needed. We will keep this guide updated as email security rules change. Save it, share it with your IT friends, and get a smooth, secure email setup every time!